Required Forms & Reporting

All FFAR funded Grantees are required to submit Annual Progress Reports to include a programmatic and financial report. Applicable disbursements will be delayed if the requirements are not received by the due date.

Typically, all Progress Report requirements must be submitted online through FFAR’s Grant Management System. FFAR is undergoing a system transition and access to our current Grant Management System will not be available after February 1, 2022. Any reports not submitted by that date should use the templates provided below for the appropriate report and emailed to the FFAR Grants Team at grants@foundationfar.org. We anticipate the new Grant Management System will be available by mid-spring 2022 and all grantees will receive instructions on how to access the new platform.

Should any aspect of the grant change, including the project’s scope, timeline, budget or personnel, grantees must notify us using the relevant Changes & Modifications Form.

Annual Progress Report

Grantees must submit a progress report to outline the grant activities that have started or were completed according to the application aims. This report is submitted annually, 30 days after the end of each annual funding period. Each progress report must contain a completed Signature Page.

Annual Financial Status Report

The financial status report outlines actual grant expenditures and is submitted annually, 30 days after each annual funding period. For Grantees whose project started prior to 2022, please download the Financial Report template. For Grantees, whose project began as of January 1, 2022, please use the budget template submitted with your application. All Financial Status Reports must be attached as an excel file to the online report requirement through the PI’s Grant Management Account.

Annual Matching Re-certification Form

Grantee must complete and submit the Annual Matching Re-certification form. This document certifies all applicable match for the active project obtained by the Grantee for the next applicable funding year.

Closing the Grant

When the research is finished, grantees must submit several reports within 90 days after the Grant End Date to close the grant. These reports include the final progress report, the financial summary, the equipment inventory and the invention report.

Final Progress Report

A final progress report is due within 90 days after the expiration or termination of a FFAR funded research grant. The final progress report addresses the original project objectives, describes any changes in objectives and discusses the project’s accomplishments.

For Grantees whose project started prior to 2022, please download the Financial Report template. For Grantees whose project began as of January 1, 2022, please use the budget template submitted with your application. All Financial Status Reports must be attached as an excel file to the online report requirement through the PI’s Grant Management Account.

Financial Summary Report

The financial summary report outlines all grant expenditures. For Grantees whose project started prior to 2022, please download the appropriate Financial Report template and use the appropriate tab. For Grantees whose project began as of January 1, 2022, please use the spreadsheet submitted with your application or last annual progress report.

Equipment Inventory Report

The equipment inventory report is an account of the major equipment acquired or furnished under this project with a unit acquisition cost of $5,000 or more.

Final Invention Report

The final invention report outlines all inventions conceived as part of the grant.

Closing the MOU

When a Memorandum of Understanding (MOU) has ended, collaborators should submit a final progress report within 90 days after the expiration or termination of the MOU. The final progress report addresses the original project objectives, describes any changes in objectives and discusses the project’s accomplishments.