Annual & Final Reports

In 2025 FFAR is currently piloting a new reporting system, which will be fully implemented by the end of this year. This new system has two components, in addition to the financial report, that must be completed to fulfill Grantee reporting requirements. All FFAR funded Grantees are required to submit Annual Progress Reports to include:

1. Annual Narrative Report
2. Annual Indicator Report
3. Annual Financial Report

All Progress Report requirements must be submitted online through FFAR’s Grant Management System. Applicable disbursements will be delayed if the requirements are not received by the due date.

Should any aspect of the award change, including the project’s scope, timeline, budget or personnel, Grantees must notify us using the relevant Changes & Modifications Form.

Grantees must submit a progress report detailing the award activities that have begun or been completed according to the application aims. This report is due annually, 30 days after the end of each funding period. Each progress report must include a completed Signature Page.

FFAR’s Indicator Report is housed in UpMetrics, a platform for capturing quantitative outputs and outcomes from the project. In UpMetrics, Grantees will be asked to report on a set of standard indicators designed to help FFAR track research progress, outputs and outcomes.

Grantees can review and begin tallying data for these indicators using the FFAR Indicator Spreadsheet.

Additional information explaining the indicators and detailed guidance on how to compile the data is found in the FFAR Indicator Handbook.

The Indicator Spreadsheet and the Indicator Handbook should be used to guide all responses.

FFAR Indicator Spreadsheet
FFAR Indicator Handbook

The financial status report (FSR) outlines actual award expenditures and is submitted annually, 30 days after each annual funding period. All Grantees must use the budget template submitted and approved with their Agreement. The spending report sections can be found by unhiding the columns after the budget section in each individual year and using the spending report in columns AG-AU. All Financial Status Reports must be attached as an excel file to the online report requirement through the PI’s Grant Management Account.

Grantee must complete and submit the Annual Matching Re-certification form. This document certifies all applicable match for the active project obtained by the Grantee for the next applicable funding year.

When the research is finished, grantees must submit several reports within 90 days after the Grant End Date to close the award. These reports include the Final Narrative Report, the FFAR Indicator Report, the Final Financial Report and the invention report.

A final progress report is due within 90 days after the expiration or termination of a FFAR funded research award.
All Final Reports must be submitted through the PI’s Grant Management Account.

Final Narrative Report

The Final Narrative Report addresses the original project objectives, describes any changes in objectives and discusses the project’s accomplishments.

Final Indicator Report

FFAR’s Indicator Report is housed in UpMetrics, a platform for capturing quantitative outputs and outcomes from the project. In UpMetrics, Grantees will be asked to report on a set of standard indicators designed to help FFAR track research progress, outputs and outcomes.

Grantees can review and begin tallying data for these indicators using the FFAR Indicator Spreadsheet.

Additional information explaining the indicators and detailed guidance on how to compile the data is found in the FFAR Indicator Handbook.

The Indicator Spreadsheet and the Indicator Handbook should be used to guide all responses.

FFAR Indicator Spreadsheet
FFAR Indicator Handbook

Financial Summary Report

The financial summary report outlines all award expenditures. Grantees with one year projects must use the spreadsheet submitted and approved with their Agreement and Grantees with projects approved for two or more years must use their last annual financial report template.

Final Equipment Inventory Report

Final Invention Report

The final invention report outlines all inventions conceived as part of the award.

Closing the MOU

When a Memorandum of Understanding (MOU) has ended, collaborators should submit a final progress report within 90 days after the expiration or termination of the MOU. The final progress report addresses the original project objectives, describes any changes in objectives and discusses the project’s accomplishments.